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Many districts struggle to answer questions about usage, cost, and fees.
The Follett Facilities Suite builds records to support answering questions like these every day, so the data is ready when you need it:
Usage: Who used each space, for how long?
01
Cost: What did it cost to maintain and power that space?
02
Fees: What are your rental fees, and how do you collect payment?
03
One Connected System
Each product in the Follett Facilities Suite contributes to a specific layer of data to aid your district in key decision-making. Built to work together, not as a collection of separate tools.
Facilities Schedules
Usage Tracking
Every event creates a detailed, reportable record of who used which space, when, and what was charged.
- Public vs. internal use hours by facility
- External organization tracking & insurance certs
- Approval audit trails for every scheduled event
- Integrated invoicing and fee collection
Work Orders
Maintenance Costs
Documents every dollar spent maintaining and repairing each facility space
- Maintenance costs by facility (labor, parts, materials)
- Vendor and contractor costs by space
- Preventive maintenance expense history
- Full audit trails on every work order
Facilities Utilities
Utility Costs
Tracks energy consumption and costs at the building level, supporting the per‑building cost allocations districts use for fee work.
- Electricity, gas, and water costs by building
- Monthly utility costs by meter and facility
- Building-by-building cost comparisons
- Consumption trends and anomaly detection
Events Registration
Fee Collection, Integrated with Schedules
Works alongside Facilities Schedules so reservations, registrations, and payments all live in one place.
- Public-facing registration tied to facility availability
- Online payment collection and fee processing
- Revenue tracking by facility and program
- Automated financial communications
The Difference is the Data
Most booking platforms know who reserved your gym. The Follett Facilities Suite tracks what it costs to maintain it and gives you exportable, cross‑referenceable data to support fee calculations and documentation.
Facilities Schedules, Utilities and Work Orders share the same platform: connecting who used a space to what it cost to maintain it.
Data builds automatically as your team works. By the time you need to calculate fees, years of clean records are already in place and easy to find.
Designed around school district workflows, school-year calendars, and the realities of shared K‑12 facilities.