Turn Your Empty Buildings Into a Community Revenue Engine

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Manage community use of your school facilities while staying in control of schedules, programs, and payments. One system manages scheduling, registration, approvals, and fees so you always understand the financial impact of every event.

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The Core Problem

Why Districts Miss Out On Community Revenue

Registration runs through scattered forms, emails, and paper checks.

01

Rooms get double-booked because there’s no single shared calendar.

02

Coordinators are stuck in paperwork instead of creating programs.

03

Finance lacks a clear view of revenue, costs, and program profitability.

04

Your community wants access to your buildings. 61.6% of school districts have joint use agreements — but most recoup little of the costs. The result is lost revenue, frustrated families, and coordinators doing data entry instead of building programs.

Source: CDC, Preventing Chronic Disease (2015); 21st Century School Fund & UC Berkeley Center for Cities and Schools, Joint Use Policy Framework (2014)
How Community Access Works

One Complete Revenue Cycle

A single system, built for K-12, connects who’s using your spaces and when with how families find, register, and pay—closing the loop from scheduling to enrollment to revenue.

Facilities Schedules

Scheduling that powers community revenue

See every community request in one calendar so you can prioritize school use, avoid conflicts, and price access confidently.

How Facilities Schedules Drives Community Access:

  • Central calendar for all school and community events
  • Simple requests and approvals for internal staff and outside groups
  • Rules and priorities that protect instructional time and athletics
  • Clear visibility into which spaces are used, when, and by whom
    • Explore Facilities Schedules

Event Registration

Online registration that turns interest into revenue

Families and community members discover programs, register, and pay in one online portal that’s connected to your facility schedule, so every enrollment is confirmed, paid, and accounted for.

How Event Registration Drives Community Access:

  • Public program catalog where families can browse and filter offerings
  • Fast online registration and payment—no paper forms or checks
  • Family accounts so one household manages all children’s programs
  • Automatic waitlists, confirmations, reminders, and updates
  • Real-time capacity tracking to avoid over- or under-filled programs
Explore Event Registration
The Community Experience

From Discovery to Attendance in Under Two Minutes

This is what the end-to-end experience looks like when Schedules and Event Registration are working together.

1. A parent visits the district's public Event Registration portal

One search. One place. Every program the district offers, from youth basketball to adult pottery to summer camps - filterable by location, age, date, or interest.

2. They find "Spring Youth Basketball" at Lincoln Elementary

Tuesdays and Thursdays, 4-6 PM in the gymnasium. Real-time enrollment count. Price. No phone call required to verify availability.

3. They register their child, add a sibling, and pay online

All in under two minutes. No check. No paper form. No waiting for a callback to confirm enrollment.

4. The gym is automatically confirmed in Schedules

No double-booking with volleyball practice. No manual calendar entry. No coordinator in the loop. The registration drove the reservation. Automatically.

5. The family gets automated reminders. The coordinator sees enrollment. The CFO sees revenue. Zero manual work.

Full visibility for every stakeholder. No one on your team has to do anything to make it happen.

Why the Platform Matters

Why This Combination Is Unbeatable

Schedules and Event Registration are natively integrated. Not connected by an API. Built on the same platform. This creates capabilities no competitor combination can match.

Live Calendar Sync
Available facility times auto-populate from the live Schedules calendar. When a community education coordinator creates a new program in Event Registration, they see real-time availability. No double-bookings. No phone calls to check the gym calendar. No conflicts with athletics discovered too late.

Registration Drives Scheduling
When a parent registers their child for an after-school program, the facility reservation is confirmed in Schedules instantly. No manual data transfer between systems. No coordinator in the loop. Registration drives the reservation. Automatically.

Payments Close the Loop
Online payment processing in Event Registration eliminates paper checks and cash handling. Automated invoicing in Schedules handles facility rental billing. Revenue tracking across both products gives the CFO one view of all community-generated income.

One Search, One Discovery
Families browse a single public portal to find every program the district offers - from youth basketball to adult pottery to summer camps. Filter by location, age, date, or interest. Register and pay in two clicks.

No other tool offers native scheduling and registration in one platform. Most require third-party integrations, which means data lag, manual reconciliation, and gaps that fall on your staff to fill.

See how this would work in your district.

In a short working demo, we'll show you the full community experience: from program discovery to enrollment to facility confirmation, and what it looks like for your team on the back end.

Schedule a Community Access Demo
Buyer Guidance

How to Evaluate Community Access Tools

These questions separate a real community access platform from a booking tool with a public page bolted on, or a registration tool with no facility scheduling integration.

✓

Are facility scheduling and program registration on the same platform, or connected by an API that creates data lag and manual reconciliation?

✓

Can a parent registration automatically confirm a facility reservation without a coordinator stepping in between?

✓

Does the scheduling tool include athletics and internal programs in the same calendar, or just external rentals?

✓

Can the CFO see community-generated revenue in one view, not reconciled across three different systems?

✓

Does the platform provide usage and cost data needed to support AB 503 proportionate fee calculations, or just process transactions?

✓

Can you expand to maintenance, utilities, and asset management on the same platform, or would that require a different vendor?

Frequently Asked Questions

What Districts Ask Before They Buy

Straight answers to the questions we hear most often.

The Community Access bundle combines Schedules and Event Registration into one connected platform. Schedules manages facility use requests, approvals, conflict detection, insurance tracking, and invoicing. Event Registration adds the public-facing portal where families browse programs, register their children, and pay online. Because they're natively integrated, a registration in Event Registration automatically confirms the facility in Schedules. No manual data transfer.
If your scheduling tool doesn't natively share data with your registration system, you're managing two separate platforms with manual reconciliation in between. Every gap between systems is a place where double-bookings happen, revenue gets missed, and staff time gets consumed. If you also don't have a public-facing registration portal, you're losing enrollments to friction every time a family gives up halfway through a multi-step process.
Families visit your district's public portal, browse all available programs in one place. They create a family account, select a program, add siblings if needed, and pay online. Total time: under two minutes. They receive automated confirmations and reminders without anyone on your staff doing anything manually.
The coordinator stops being a scheduling administrator and starts being a program builder. Instead of manually entering registrations, chasing insurance certificates, reconciling payments, and fielding availability questions by phone, the coordinator sees real-time enrollment numbers, launches new programs from a template, and spends time on partnerships and program development.
AB 503 allows California districts to charge outside organizations for proportionate capital costs, but only if they can prove those costs are real and proportionate. Schedules provides the usage data: who used each space, how often, how long. Work Orders provides the maintenance and repair cost data. Utilities provides the energy cost data. Event Registration collects the justified fees. Together, these products provide the data foundation for a legally defensible fee study that can double or triple per-rental revenue. A complete fee study also requires financial data from the district's ERP and typically involves a consulting partner for legal review.
Yes. Schedules includes athletic integrations so practice schedules, game schedules, and facility reservations for athletics all live in the same calendar as community ed and external rentals. This prevents the conflicts that happen when athletics and community ed both want the same gym. Both are visible in one shared view.
Community Access leads naturally into two expansion conversations. Add Work Orders to connect facility use to maintenance costs. This is the most common next step and the foundation of AB 503 compliance. Add Work Orders + Drawings to unlock the full operational picture connecting who uses your buildings, how you maintain them, and where every asset lives on a floor plan.